Share to Facebook Share to Twitter Bookmark and Share
File #: 21-0904    Version: 1 Name: Installation of Lenel Access Control System-Safeware Inc.
Type: Purchase Status: Passed
File created: 9/30/2021 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF AN UPGRADE TO THE CURRENT ACCESS CONTROL SYSTEM (ACS) AT CITY HALL FROM SAFEWARE, INC. IN THE AMOUNT NOT TO EXCEED $147,526.01, UTILIZING OMNIA PARTNERS, PUBLIC SECTOR (FORMERLY U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE) CONTRACT # 4400008468, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Sponsors: Technology Services Department
Attachments: 1. 1. Safeware Inc. Agreement Security Access Card City Hall, 2. 2. Exhibit A - RFP, Response, Agreement & Updated Safeware Price List (Part 2 of 2), 3. 3. Exhibit B - Safeware Quote to City of Pembroke Pines # 1881287, 4. 4. Cooperative Contract Due Diligence Sheet
Title

MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF AN UPGRADE TO THE CURRENT ACCESS CONTROL SYSTEM (ACS) AT CITY HALL FROM SAFEWARE, INC. IN THE AMOUNT NOT TO EXCEED $147,526.01, UTILIZING OMNIA PARTNERS, PUBLIC SECTOR (FORMERLY U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE) CONTRACT # 4400008468, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

 - Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

 - Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

 - Section 35.18(C)(6) states that “Cooperative purchasing.  Cooperative purchasing plans are exempt from the competitive procurement process.”

 - Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

 - Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.

 - Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  The Municipal Security Division is requesting to upgrade the current Identive Access Control System (ACS) at City Hall to the Lenel ACS.  The upgrade includes the removal, installation and configuration of (80) new point of entry single door controllers. (76) of the controllers will go over the doors themselves, while the four elevator cab controllers are located in the 4th floor Main Distribution Frame Room.

2.  On May 4, 2022, the City Commission approved the purchase and installation of the Lenel ACS for the Public Servi...

Click here for full text