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File #: 22-0137    Version: 1 Name: Contracts Database Report June 15th, 2022.
Type: Agreements/Contracts Status: Passed
File created: 2/22/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT: (A) In Rem Solutions, Inc. - Professional Grant Writing Services - Renewal (B) Imagine Learning LLC - Student Online Services - Renewal (C) Baptist Health South Florida, Inc. - Programming to Improve the Health and Wellness of Members of COPP/Senior Center - Renewal (D) ESO Solutions, Inc. - Record Management Software - Renewal
Sponsors: Finance
Attachments: 1. 1. Contract Database Report - June 15, 2022, 2. 2. A. In Rem Solutions, Inc-Grant Writing Services- (AB), 3. 3. A.1.Feasibility Review-Cost Analysis for Out-Sourcing vs. In-House Labor (Revised) Prof. Grant Writing, 4. 4. B. Imagine Learning - Student Online Services (AB), 5. 5. C. Baptist Health South Florida Inc. - Collaboration Agreement (AB), 6. 6. D. ESO Solutions, Inc - Record Management System (AB)
Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:

(A) In Rem Solutions, Inc. - Professional Grant Writing Services - Renewal

(B) Imagine Learning LLC - Student Online Services - Renewal

(C) Baptist Health South Florida, Inc. - Programming to Improve the Health and Wellness of Members of COPP/Senior Center - Renewal

(D) ESO Solutions, Inc. - Record Management Software - Renewal

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."

2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.

3. The Agreements shown below are listed on the Contracts Database Reports for renewal.

(A) In Rem Solutions, Inc. - Professional Grant Writing Services - Renewal

1. On April 17, 2018, the City entered into an Agreement with In Rem Solutions, Inc. for an initial one (1) year period, which expired on September 30, 2018.

2. In Rem Solutions, Inc. provides the City’s Administration Department with professional grant writing services.

3. Section 3.2 of the Original Agreement authorizes the renewal of the Original Agreement for additional one (1) year renewal terms upon mutual consent, evidenced by written Amendments, extending the term thereof.

4. To date the Agreement has had five (5) Amendments, which extended the term of the Origina...

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