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File #: 22-0335    Version: 1 Name: Purchase of Carrier Rooftop 40 Ton Weathermaster Unit
Type: Purchase Status: Passed
File created: 4/26/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO APPROVE THE PURCHASE OF A REPLACEMENT CARRIER ROOFTOP (40) TON WEATHERMASTER UNIT FROM THE MANUFACTURER CARRIER ENTERPRISE, LLC FOR THE WEST POLICE DEPARTMENT FOR A TOTAL AMOUNT NOT TO EXCEED $74,250 WHICH INCLUDES A 10% OWNER’S CONTINGENCY IN THE AMOUNT OF $6,750,  PURSUANT TO SECTION 35.18(C)(7)(D) OF THE CITY'S CODE OF ORDINANCES.
Sponsors: Police
Attachments: 1. 1. Carrier Enterprise Agreement - AC Unit for PD West (Draft) (00512892.DOCX;1), 2. 2. Carrier Quote - Specifications, 3. 3. Carrier Sole Source
Title

MOTION TO APPROVE THE PURCHASE OF A REPLACEMENT CARRIER ROOFTOP (40) TON WEATHERMASTER UNIT FROM THE MANUFACTURER CARRIER ENTERPRISE, LLC FOR THE WEST POLICE DEPARTMENT FOR A TOTAL AMOUNT NOT TO EXCEED $74,250 WHICH INCLUDES A 10% OWNER’S CONTINGENCY IN THE AMOUNT OF $6,750,  PURSUANT TO SECTION 35.18(C)(7)(D) OF THE CITY'S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(7) states that "The following contractual services are not subject to the competitive procurement requirement:"

- Section 35.18(C)(7)(d) states that "Maintenance service and repair of equipment.  When considered to be in the best interest of the city and recommended by the using department and the services to be performed are by the equipment manufacturer, manufacturer’s service representative or a distributor of the manufacturer’s equipment, the services may be procured without following the competitive sealed bid process;"

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  The Police Department is seeking approval to replace the current rooftop air conditioning unit at the West PD Station, as it has reached the end of it's...

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