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File #: 22-0451    Version: 1 Name: Award of PSPW-22-03 Exterior Painting of Various City Buildings
Type: Bid Status: Passed
File created: 5/24/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO AWARD IFB # PSPW-22-03 "EXTERIOR PAINTING OF VARIOUS CITY BUILDINGS" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, MTD PAINTING AND CONSTRUCTION CORP. IN THE AMOUNT NOT TO EXCEED $109,923.75, WHICH INCLUDES A 5% COST IN THE AMOUNT OF $3,948.75 TO PROVIDE A PAYMENT AND PERFORMANCE BOND, AND AN ALLOWANCE FOR ADDITIONAL WORK IN THE AMOUNT OF $27,000 TO BE USED FOR EXPANSION JOINTS AND STUCCO REPAIR.
Sponsors: Public Services
Attachments: 1. 1. MTD Painting and Constrution Corp. Agreement - Exterior Painting for Various City Buildings (Vendor Executed), 2. 2. Exhibit A - IFB PSPW-22-03 Exterior Painting of Various City Buildings, 3. 3. Exhibit B - MTD Painting and Construction Corp. - Bid Submittal, 4. 4. PSPW-22-03 Bid Tabulation
Title
MOTION TO AWARD IFB # PSPW-22-03 "EXTERIOR PAINTING OF VARIOUS CITY BUILDINGS" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, MTD PAINTING AND CONSTRUCTION CORP. IN THE AMOUNT NOT TO EXCEED $109,923.75, WHICH INCLUDES A 5% COST IN THE AMOUNT OF $3,948.75 TO PROVIDE A PAYMENT AND PERFORMANCE BOND, AND AN ALLOWANCE FOR ADDITIONAL WORK IN THE AMOUNT OF $27,000 TO BE USED FOR EXPANSION JOINTS AND STUCCO REPAIR.

Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.19(E) is titled "Bid...

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