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File #: 22-0482    Version: 1 Name: Design Services for the Polk Building Renovation for Saltz Michelson Architects, Inc.
Type: Agreements/Contracts Status: Passed
File created: 5/25/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO APPROVE THE NEGOTIATED AGREEMENT WITH SALTZ MICHELSON ARCHITECTS, INC. PURSUANT TO THE AWARD OF RFQ # PSPW-21-08 “DESIGN SERVICES FOR THE POLK BUILDING RENOVATION” IN ACCORDANCE WITH FLORIDA STATUTE 287.055, CONSULTANTS COMPETITIVE NEGOTIATIONS ACT (CCNA), FOR AN AMOUNT NOT TO EXCEED $281,900.
Sponsors: Public Services
Attachments: 1. 1. Agreement with Saltz Michelson Architects Inc. - Polk Building Design - PSPW-21-08 (Vendor Executed), 2. 2. Exhibit A - RFQ # PSPW-21-08 Design Services for the Polk Building Renovation, 3. 3. Exhibit B - Contractor's Submittal, 4. 4. Exhibit C - Proposal, 5. 5. 04-06-22 Commission Approval
Title

MOTION TO APPROVE THE NEGOTIATED AGREEMENT WITH SALTZ MICHELSON ARCHITECTS, INC. PURSUANT TO THE AWARD OF RFQ # PSPW-21-08 “DESIGN SERVICES FOR THE POLK BUILDING RENOVATION” IN ACCORDANCE WITH FLORIDA STATUTE 287.055, CONSULTANTS COMPETITIVE NEGOTIATIONS ACT (CCNA), FOR AN AMOUNT NOT TO EXCEED $281,900.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.15 defines a Request for Qualifications as “A written solicitation for competitive sealed offers with the title, date and hour of the public opening designated.  A request for qualifications shall include, but is not limited to, general information, functional or general specifications, statement of work, instructions for offer and evaluation criteria. All requests for qualifications shall state the relative importance of the evaluation criteria.  The city may engage in competitive negotiations with responsible offerors determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and conformance to the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of offers, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offer.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."

- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."

- Section 35.1...

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