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File #: 22-0489    Version: 1 Name: Acaletics FY2022-23
Type: Purchase Status: Passed
File created: 6/6/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO APPROVE THE PURCHASE OF ACALETICS PRODUCTS, SERVICES AND INSTRUCTIONAL MATERIALS FROM THE SOLE SOURCE VENDOR, EDUCATIONAL DEVELOPMENT ASSOCIATES, IN THE AMOUNT OF $105,297.44 FOR THE 2022-23 SCHOOL YEAR, PURSUANT TO SECTIONS 35.18(C)(3), 35.18(C)(7)(H), AND 35.18(C)(7)(J) OF THE CITY'S CODE OF ORDINANCES.
Sponsors: Charter School Administrative Support Office, Charter School Principal
Attachments: 1. 1. Exhibit 1. Acaletics Sole Source Letter, 2. 2. Exhibit 2. Acaletics Cost History, 3. 3. Exhibit 3. East Elem 22-23 Quotes, 4. 4. Exhibit 4. West Elem 22-23 Quotes, 5. 5. Exhibit 5. Central Elem 22-23 Quotes, 6. 6. Exhibit 6. FSU Elem 22-23 Quotes
Title

MOTION TO APPROVE THE PURCHASE OF ACALETICS PRODUCTS, SERVICES AND INSTRUCTIONAL MATERIALS FROM THE SOLE SOURCE VENDOR, EDUCATIONAL DEVELOPMENT ASSOCIATES, IN THE AMOUNT OF $105,297.44 FOR THE 2022-23 SCHOOL YEAR, PURSUANT TO SECTIONS 35.18(C)(3), 35.18(C)(7)(H), AND 35.18(C)(7)(J) OF THE CITY'S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(3) states that "City standard, single-source and sole- source commodities or services.  City standard, single- source and sole-source commodities or services are exempt from this section."

- Section 35.18(C)(7) states that "The following contractual services are not subject to the competitive procurement requirement:"

- Section 35.18(C)(7)(h) states that "Copyrighted materials, including computer software;"

- Section 35.18(C)(7)(j) states that "Educational books, technical publications or other type trade journals;"

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.

SUMMARY EXPLANATION AND BACKGROUND:

1. Educational Development Associates, Inc. (EDA) specializes in math, science, reading and test preparation. EDA offers several research-based, results-based supplemental products and s...

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