Title
MOTION TO APPROVE REQUEST TO ADVERTISE SOLICITATION(S)
(A) PSPW-22-07 CITYWIDE FENCING (POOL EXPANSION)
(B) C2-22-03 KITCHEN & BATHROOM CABINET FABRICATION & INSTALLATION FOR THE HOUSING DIVISION POOL EXPANSION
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
(A) PSPW-22-07 “Citywide Fencing (Pool Expansion)”
The City of Pembroke Pines is seeking bids from qualified firms to provide the replacement and new installation of various types of fencing at various locations throughout the City on an as-needed basis. On April 20, 2022, City approved four (4) vendors for RFQ # PSPW-21-11 “Citywide Fencing” to form a pool of vendors to obtain quotes from for citywide fencing projects as recommended by the Evaluation Committee. The City desires to expand the current pool of contractors for citywide fencing projects to ensure more competition.
(B) CS-22-03 “Kitchen & Bathroom Cabinet Fabrication & Installation for the Housing Division Pool Expansion”
The City of Pembroke Pines is seeking proposals from qualified firms, hereinafter referred to as the Contractor, to supply and install wood cabinets in the kitchens and bathrooms for the City of Pembroke Pines Housing Division’s Apartments on an as-needed basis, in accordance with the terms, conditions, and specifications contained in this solicitation. The City’s Housing Division includes the Pines Point and Pines Place Residence Apartments.
The City intends to EXPAND the established pool of contractors, in which the City will contact all of the contractors in the pool when a project arises to get a quote and a timeline to complete the requested project. The lowest, most responsive/responsible CONTRACTOR that can meet the City’s requirements shall be awarded the project(s) on an as-needed basis.
The City shall prioritize project awards by price, availability, and turnaround time. In the event the lowest priced firm in the pool of contractors does not have the capacity or ability to accomplish a project within the required time frame, the City shall move to engage the next lowest priced CONTRACTOR with adequate availability and acceptable turnaround time.
Services shall be on an as-needed basis, therefore being part of the pre-qualified pool of contractors does not guarantee any work or selection for a project resulting from this bid.
(C) Boiler Plate
This attachment is the standard boiler plate language that is used for the solicitations listed above. It is attached to this agenda item separate from the solicitations to reduce the repetition of this item.
Financial Impact
FINANCIAL IMPACT DETAIL:
(A) PSPW-22-07 “Citywide Fencing”
Funds are available in various accounts and will be used on an as-needed basis for projects as they arise, including new replacement and repairs throughout the City.
(B) CS-22-03 “Kitchen & Bathroom Cabinet Fabrication & Installation for the Housing Division Pool Expansion”
Funds are available in account # 001-554-8002-546150-0000-000-0000 (R&M Land Bldg & Improvement) for Pines Point and account # 001-554-8002-546150-0000-000-0000-00603 (R&M Land Bldg & Improvement) for Pines Place.