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File #: 22-0508    Version: 1 Name: Renaissance Learning FY 2022-2023 Charter Schools
Type: Purchase Status: Passed
File created: 6/7/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO APPROVE THE ONE YEAR RENEWAL WITH VENDOR RENAISSANCE LEARNING, INC., FOR THE USE OF THEIR SOFTWARE LICENSES TO HELP IMPROVE STUDENTS' MATH AND READING LEVELS AT THE PEMBROKE PINES CHARTER SCHOOLS FOR A TOTAL AMOUNT NOT TO EXCEED $62,947.46 PURSUANT TO SECTIONS 35.18(C)(7)(A), AND 35.18(C)(7)(I) OF THE CITY’S PROCUREMENT CODE.
Sponsors: Charter School Principal, Charter School Administrative Support Office
Attachments: 1. 1. Exhibit 1. 2022-2023 Renaissance Quote.pdf, 2. 2. Exhibit 2. 2022-2023 Renaissance Learning Data.pdf
Title

MOTION TO APPROVE THE ONE YEAR RENEWAL WITH VENDOR RENAISSANCE LEARNING, INC., FOR THE USE OF THEIR SOFTWARE LICENSES TO HELP IMPROVE STUDENTS' MATH AND READING LEVELS AT THE PEMBROKE PINES CHARTER SCHOOLS FOR A TOTAL AMOUNT NOT TO EXCEED $62,947.46 PURSUANT TO SECTIONS 35.18(C)(7)(A), AND 35.18(C)(7)(I) OF THE CITY’S PROCUREMENT CODE.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS."

- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(7) states that "The following contractual services are not subject to the competitive procurement requirement:"

- Section 35.18(C)(7)(a) states that "Academic program reviews, lectures or seminars by individuals, professional development programs, training, and continuing education seminars;"

- Section 35.18(C)(7)(i) states that "Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;"

- Section 35.21 of the City's Code of Ordinances is titled “AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1. The Renaissance Learning software program is used by the City of Pembroke Pines Charter Schools to improve student math and reading levels throughout the Elementary and Middle Schools.

2. The software was originally purchased...

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