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File #: 22-0512    Version: 1 Name: ADD-1: ADDENDUM ITEM: SchoolMint FY2023-Lottery/Enrollment Software
Type: Agreements/Contracts Status: Passed
File created: 6/7/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: ADD-1: ADDENDUM ITEM: MOTION TO APPROVE A NEW AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES CHARTER SCHOOLS AND SCHOOLMINT,INC., F/K/A FIREFLY DIGITAL INC., FOR A THREE YEAR PERIOD, IN THE AMOUNT OF $146,044.46 FOR THE USE OF THE SCHOOLMINT LOTTERY AND STUDENT ENROLLMENT SOLUTION, PURSUANT TO SECTIONS 35.18(C)(7)(H) AND 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.
Sponsors: Information Technology Director, Charter School Administrative Support Office
Attachments: 1. 1. SchoolMint-Lottery & Student Application Management Agreement, 2. 2. SchoolMint-Lottery & Student Application Management Agreement Addendum
Title
ADD-1: ADDENDUM ITEM: MOTION TO APPROVE A NEW AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES CHARTER SCHOOLS AND SCHOOLMINT,INC., F/K/A FIREFLY DIGITAL INC., FOR A THREE YEAR PERIOD, IN THE AMOUNT OF $146,044.46 FOR THE USE OF THE SCHOOLMINT LOTTERY AND STUDENT ENROLLMENT SOLUTION, PURSUANT TO SECTIONS 35.18(C)(7)(H) AND 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.


Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(7)(h) states, “Copyrighted materials, including computer software;”

- Section 35.18(C)(7)(i) states, “Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;”

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."


SUMMARY EXPLANATION AND BACKGROUND:

1. On April 21,2014, the City of Pembroke Pines and SchoolMint, Inc., F/K/A Firefly Digital Inc. (“Parties”), entered into a Lottery & Student Application Management Solution Agreement for an initial three (3) year period, commencing April 21, 2014, and naturally expiring April 20, 2017. The online application system allows families to register their students to be entered into the Pembroke Pines Charter Schools’ lottery syst...

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