Title
MOTION TO APPROVE THE AGREEMENT BETWEEN FILEONQ, INC. AND THE PEMBROKE PINES POLICE DEPARTMENT, IN THE AMOUNT NOT TO EXCEED $62,590.32 FOR A TWO-YEAR PERIOD, PURSUANT TO SECTION 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7)(i) states, “Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On December 20, 2017, the City Commission approved to enter into an agreement with FileOnQ.
2. The FileOnQ platform is comprised of:
EvidenceOnQ
• Reduce officers' time booking evidence, increasing their availability to take calls
• Monitor the lifecycle of evidence by automating the disposition review process, reducing your property and evidence inventory and returning property back to the legal owner.
• Provide a tailored, real-time dashboard view of important property and evidence management information, activities, and statistics.
• Eliminate paper documentation and duplicate, repetitive work.
DigitalOnQ
• Eliminate booking CDs, DVDs, ...
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