Title
MOTION TO APPROVE THE RENEWAL OF THE CITY’S MAILMETER CLOUD EMAIL ARCHIVING TOOL FROM WATERFORD TECHNOLOGIES IN THE AMOUNT NOT TO EXCEED $33,850, PURSUANT TO SECTION 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7)(i) states, “Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On July 12, 2006, the City purchased Waterford Technologies’ Mailmeter Archive on-premise solution for email for $24,780. The original purchase of Mailmeter Archive was for 500 Microsoft Exchange email mailboxes, MailMeter Exchange Mailboxes, MailMeter Archive, MailMeter Insight, MailMeter History Capture, MailMeter ISR, MailMeter Storage Management, and Customer Care Annual Maintenance and Support. The ongoing cost for maintenance and support would be $4,590 annually.
2. On March 05, 2009, an additional 700 Microsoft Exchange email mailboxes were added for $10,000, bringing the total number of Microsoft Exchange email mailboxes for Mailmeter Archive solution t...
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