Title:
MOTION TO APPROVE THE PURCHASE OF GANG RESISTANCE AND DRUG EDUCATION (“G.R.A.D.E.”) MATERIALS FROM ACE EMBROIDERY, SCREEN PRINTING & MORE FOR A TOTAL AMOUNT NOT TO EXCEED $11,955.60, NEEDED FOR THE PROGRAM FROM THE LAW ENFORCEMENT TRUST FUNDS.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.25 of the City's Code of Ordinances is titled "OPEN MARKET PROCEDURE."
- Section 35.25(A) Generally. A purchase of, or contract for, commodities or services that is estimated by the Chief Procurement Officer to cost $5,000 or less, maybe purchased either in the open market without newspaper advertisement and without observing the procedures prescribed by § 35.19, or in accordance with the competitive bidding procedure prescribed by § 35.19, as deemed appropriate by the Chief Procurement Officer. However, all such purchases of greater than the estimated cost of $5,000 but less than or equal to $7,500 shall require at least three oral quotations. Purchases of an estimated cost greater than $7,500 but less than or equal to $25,000 shall require at least three quotations in written form.
SUMMARY EXPLANATION AND BACKGROUND:
1- The G.R.A.D.E. program is taught to all 5th grade students as a preventative program. It includes teaching drug awareness, gang awareness and intervention, bullying, internet safety, peer pressure, self-esteem issues, and conflict resolution.
2- Upon completion of the program as a positive reinforcement the students receive a G.R.A.D.E. t-shirt.
3- A quantity of 2,952 t-shirts totaling $11,955.60.
4- This quantity will provide the t-shirts for the program for approximately 3 years.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $11,955.60.
b) Amount budgeted for this item in Account No: Confiscated Funds from Drug and Crime Prevention #134-521-3004-552620-0000-000-0000-
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.