Title
[ITEM #12 PULLED FROM THE AGENDA BY ADMINISTRATION] MOTION TO APPROVE THE PURCHASE OF (51) LENOVO THINKCENTRE DESKTOP COMPUTERS AND (38) PANASONIC TOUGHBOOK LAPTOPS FOR THE CITY'S POLICE DEPARTMENT IN THE AMOUNT NOT TO EXCEED $163,098, FROM CDW-G, UTILIZING PRICING ESTABLISHED BY SOURCEWELL CONTRACT # 081419-CDW, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that, "Cooperative purchasing plans are exempt from this section."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Police Department is requesting to purchase desktop and laptop (Toughbook) computers in order to replace end of life devices.
2. The Police Department has obtained quotes from CDW-G, utilizing pricing established by Sourcewell Contract # 081419-CDW pursuant to Section 35.18(C)(6) of the City’s Code of Ordinances:
Item Description QTY Unit Price Total
Lenovo ThinkCentre 51 $652 $33,252
Panasonic Toughbook 38 $3,140 $119,320
DVD-writer - plug-in module 38 $85 $3,230
SMART card reader 38 $89 $3,382
3YR B2M SMART BATT YR 1-3 38 $27 $1,026 ...
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