Title
MOTION TO APPROVE THE PURCHASE OF SIXTY FIVE (65) BODY ARMOR VESTS, OMEGA SPEED PLATES AND ACCESSORIES FOR THE POLICE DEPARTMENT AND SIXTY SIX (66) BALLISTIC HELMETS, SPEED PLATES AND SOFT ARMOR INSERTS FOR THE FIRE DEPARTMENT FROM FEDERAL EASTERN INTERNATIONAL, LLC., UTILIZING PRICING ESTABLISHED BY THE STATE OF FLORIDA ALTERNATE CONTRACT SOURCE # 46151500-NASPO-21ACS, IN THE AMOUNT NOT TO EXCEED $133,235.08, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES. THE FIRE DEPARTMENT WILL BE UTILIZING FUNDING FROM THE URBAN AREA SECURITY INITIATIVE (UASI) GRANT.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines' Police and Fire Departments are requesting approval to purchase body armor vests, Omega Speed Plates, and additional accessories.
2. The body armor vest is worn by Police and Firefighters who may encounter high-risk situations during their daily duties. The body armor significantly increases their safety.
3. The Omega Speed Plates are designed to be worn in the pocket of body armor vests and provide the ultimate in lightweight armor protection.
4. The Police and Fire Departments have obtained quotes from Federal Eastern International, LLC., utilizing the NASPO Valuepoint Master Agreement # 46151500-NASPO-21ACS:
|
Department: |
QTY |
Description |
Cost |
Total |
|
Police Department |
65 |
Bundle : AXBIIIA |
$1,199.00 |
$77,935.00 |
|
|
|
|
|
|
|
Fire Department |
66 |
Helmets |
$376.00 |
$24,816.00 |
|
|
132 |
Armor Plates |
$156.74 |
$20,689.68 |
|
|
66 |
Armor Inserts |
$148.40 |
$9,794.40 |
|
|
|
|
|
$55,300.08 |
5. On January 11, 2023, the Procurement Department emailed a quote request to four (4) additional vendors listed on the NASPO Valuepoint Master Agreement # 46151500-NASPO-21ACS.
|
Galls, LLC |
|
Lous Police Supply |
|
Municipal Emergency Services |
|
Signal 15 |
6. On January 19, 2023, the Procurement received one (1) No Bid from Signal 15.
7. The departments are recommending to move forward with the purchase from Federal Eastern International, LLC. as no other quotes were submitted.
8. The Fire Department has a grant from UASI (Urban Area Security Initiative) and would like to use the funds towards the purchase of the sixty-six (66) Ballistic Helmets, Speed Plates and Soft Armor Inserts.
9. Request Commission to approve the purchase of sixty five (65) body armor vests, Omega Speed Plates and accessories for the Police Department and sixty six (66) ballistic helmets, speed plates and soft armor inserts for the Fire Department from Federal Eastern International, LLC., utilizing pricing established by the State of Florida Alternate Contract Source # 46151500-NASPO-21ACS, in the amount not to exceed $133,235.08, pursuant to Section 35.18(C)(5) of the City's Code of Ordinances. The Fire Department will be utilizing funding from the Urban Area Security Initiative (UASI) Grant.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $133,235.08
b) Amount budgeted for this item in Account No: $55,300.08 budgeted for this project in account # 122-521-3030-552650-0000-000-0000-02021: (Body Armor - Helmets) (2021UASI R0521)
$77,935 budgeted in account # 001-521-3001-552600-0000-000-0000- Clothing/Uniform.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.