Title
MOTION TO RATIFY THE CITY MANAGER'S APPROVAL FOR C. DAVIS ELECTRIC CO., INC. TO PERFORM AN EMERGENCY REPAIR DUE TO AN ELECTRICAL FIRE AT PEMBROKE SHORES PARK IN AN AMOUNT NOT TO EXCEED $205,000, PURSUANT TO SECTION 35.18(C)(1) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City’s Code of Ordinances is titled “COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS.”
- Section 35.18(C) states that “Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:”
- Section 35.18(C)(1) states, “Emergency purchases. In urgent cases of compelling emergency that require the immediate purchase of commodities or services, the City Manager is empowered to waive competitive bidding or competitive proposals and authorize the Chief Procurement Officer to secure by open market procedure any commodities or services, notwithstanding the estimated cost of the commodities or services.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, “An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.”
SUMMARY EXPLANATION AND BACKGROUND:
1. On April 15, 2023, the Pembroke Shores Park experienced an electrical fire with loss of power to the south fields (5,6,7,8), south concession, optimist clubhouse, police officer trailer, and the FSU Annex building.
2. A generator was set up to power the officer’s home and the FSU Annex Bldg.
3. On April 17, 2023 C Davis Electric Co. was called in to evaluate the co...
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