Title
MOTION TO APPROVE THE AWARD OF ITQ # PSPW-23-10 "CHARTER SCHOOLS GATE OPENERS " TO TECHGROUPONE, INC., FOR A TOTAL AMOUNT NOT TO EXCEED $49,924.27.
Summary Explanation and Background
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines a Request for Qualifications as “A written solicitation for competitive sealed offers with the title, date and hour of the public opening designated. A request for qualifications shall include, but is not limited to, general information, functional or general specifications, statement of work, instructions for offer and evaluation criteria. All requests for qualifications shall state the relative importance of the evaluation criteria. The city may engage in competitive negotiations with responsible offerors determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and conformance to the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of offers, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offer.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states, "All sealed competitive solicitations as defined in §35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, “An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.”
SUMMARY EXPLANATION AND BACKGROUND:
1. On April 20, 2022, the City Commission approved the findings and recommendation of the evaluation committee and awarded RFQ # PSPW-21-11 "Citywide Fencing" to the following four vendors (listed alphabetically) which formed a pool that would be utilized on an as-needed in the amount not to exceed $2,250,000 for an initial three year period at an estimated annual amount of $750,000:
|
Vendor Name |
|
GD Supplies, LLC |
|
Gomez and Son Fence, Corp. |
|
Pergola Roof Miami LLC |
|
TECHGROUPONE, Inc. |
2. On November 16, 2022, the City Commission approved the findings and recommendation of the evaluation committee and awarded RFQ # PSPW-22-07 "Citywide Fencing (Pool Expansion)" to Alexander Design & Build, LLC, which would enter into the existing fencing pool.
|
Current Vendor Pool |
|
Alexander Design & Build, LLC |
|
GD Supplies, LLC |
|
Gomez and Son Fence, Corp. |
|
Pergola Roof Miami LLC |
|
TECHGROUPONE, Inc. |
3. On April 5, 2023, the Procurement Department advertised on Bonfire, to the existing five (5) fencing pool vendors, ITQ # PSPW-23-10 "Charter Schools Gate Openers ".
4. The purpose of this ITQ obtain pricing for gate openers for the existing fence gates located at the Charter School Central Campus and Academic Village Campus.
5. On May 4, 2023, the City opened two (2) quotes from the following vendors:
|
Location |
Gomez & Son Fence |
TECHGROUPONE, Inc. |
|
Central Campus |
$ 27,425.00 |
$ 20,034.70 |
|
Academic Village Campus |
$ 39,085.00 |
$ 29,889.57 |
|
Total |
$ 66,510.00 |
$ 49,924.27 |
6. The Procurement Department reached out to the other members of the pool to ask why they did not provide a quote. GD Supplies, LLC stated that they were busy working on another project. Pergola Roof Miami, LLC, did not respond the phone calls. Alexander Design & Build, LLC missed the invitation to bid, but are looking forward to participating on our next project.
7. Request Commission to approve the award of ITQ # PSPW-23-10 "Charter Schools Gate Openers " to TECHGROUPONE, Inc., for a total amount not to exceed $49,924.27.
Reviewed by Commission Auditor.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $49,924.27.
b) Amount budgeted for this item in Account No: Funds are currently budgeted for this project in account # 001-519-6001-663061-0000-000-0000- (Fencing)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.