Title
MOTION TO AWARD IFB # ED-23-02 "EXTERIOR PAINTING OF EAST CAMPUS CHARTER SCHOOL" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, MARIO'S PAINTING AND SERVICES, INC., IN AN AMOUNT NOT TO EXCEED $82,225, WHICH INCLUDES A 10% OWNER'S CONTINGENCY IN THE AMOUNT OF $7,475 FOR ANY ADDITIONAL RELATED WORK, INCLUDING EXPANSION JOINTS, POLYURETHANE SEALANT, AND STUCCO REPAIRS.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS.
- Section 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On April 4, 2023, the City Commission authorized the advertisement of IFB # ED-23-02 "Exterior Painting of East Campus Charter School", which was advertised on April 11, 2023.
2. The purpose of this solicitation was to paint the exterior of the Pembroke Pines East Campus Charter School.
3. On May 4, 2023, the City opened ten (10) proposals from the firms listed below, in order of lowest to highest total base cost:
|
|
Line 1 |
Line 2 |
|
|
|
Exterior |
Pressure Washing |
Total |
|
|
Painting of |
Curbs, Sidewalks, |
Base |
|
Vendor Name |
East Campus |
Airnasium Floor, etc. |
Cost |
|
Mario's Painting and Services, Inc |
$67,150.00 |
$10,000.00 |
$77,150.00 |
|
Landmark & Reina 107 LLC |
$78,520.00* |
$1,500.00 |
$80,020.00 |
|
Five12 Painting & Remodeling LLC |
$75,123.00 |
$6,000.00 |
$81,123.00 |
|
KER Construction LLC |
$80,372.25 |
$11,980.00 |
$92,352.25 |
|
Paldama Investment, Inc. |
$89,568.00 |
$4,260.00 |
$93,828.00 |
|
All Counties Painting LLC dba People's |
$96,916.98 |
$1,979.00 |
$98,895.98 |
|
Choice Pressure Cleaning & Painting |
|
|
|
|
Quick Painting Group Corp |
$89,000.00 |
$10,000.00 |
$99,000.00 |
|
J&J Inc. d/b/a Eagle Painting |
$98,000.00 |
$4,943.00 |
$102,943.00 |
|
Manjor Investment Corp |
$108,000.00 |
$8,900.00 |
$116,900.00 |
|
Gemstone Builders LLC |
$129,500.00 |
$6,500.00 |
$136,000.00 |
* Note - Landmark & Reina 107 LLC stated that the required "Sandblasting of the two green metal canopies is not included. Only pressure cleaning." As a result, Landmark & Reina 107 LLC would be deemed non-responsive for failing to include the required services.
4. In regard to Base Line Item # 2 which pertains to the pressure cleaning of the "Curbs, Parking Stops, Sidewalks, Walkways and Airnasium Floor," the Public Services Department has decided to utilize the pre-existing contract for "Citywide Pressure Washing Services" with Powerwashing and More LLC D/B/A Green Earth Powerwashing ("Green Earth"), in lieu of awarding this line item. Green Earth's unit price for ground level work is $0.0411 per sq. ft, and the area is 34,975 Sq. Ft., which would result in a total cost of $1,437.47 to pressure clean the requested areas.
5. In addition to the base line items, the Public Services Department also requested the following per unit pricing for additional work:
|
Additional Work |
|
Price per Linear FT: Expansion Joints with Backer Rod |
|
Price per Linear FT: Polyurethane Sealant Around Windows |
|
Price per Square FT: Stucco Repair |
Below is a summary of the pricing submitted for these additional line items:
|
|
Expansion |
Window |
Stucco |
|
Vendor Name |
Joints |
Sealant |
Repairs |
|
Mario's Painting and Services, Inc |
$15.00 |
$7.50 |
$40.00 |
|
Landmark & Reina 107 LLC |
$2.00 |
$4.00 |
$4.00 |
|
Five12 Painting & Remodeling LLC |
$8.00 |
$4.00 |
$8.00 |
|
KER Construction LLC |
$1.25 |
$3.25 |
$30.00 |
|
Paldama Investment, Inc. |
$50.00 |
$18.00 |
$13.00 |
|
All Counties Painting LLC dba People's |
$6.75 |
$2.50 |
$7.50 |
|
Choice Pressure Cleaning & Painting |
|
|
|
|
Quick Painting Group Corp |
$22.00 |
$3.00 |
$25.00 |
|
J&J Inc. d/b/a Eagle Painting |
$2.27 |
$1.61 |
$2.82 |
|
Manjor Investment Corp |
$7.00 |
$7.25 |
$8.50 |
|
Gemstone Builders LLC |
$10.50 |
$20.00 |
$29.99 |
6. The Public Services Department has completed a visual inspection of the site and has determined the known quantity for the Expansion Joints with Backer Rod, Polyurethane Sealant for windows, and Stucco Repairs that would need to be done for this project:
|
Additional Work |
Known Quantity |
|
Price per Linear FT: Expansion Joints with Backer Rod |
195 |
|
Price per Linear FT: Polyurethane Sealant Around Windows |
90 |
|
Price per Square FT: Stucco Repair |
100 |
7. Below is a summary of the total cost for painting the East Campus Charter School, along with the costs for the known quantity of Expansion Joints with Backer Rod, Polyurethane Sealant for windows, and Stucco Repairs that would need to be done for this project:
|
|
Exterior |
|
|
|
Total Base |
|
|
Painting |
|
|
|
Cost with |
|
|
of East |
Expansion |
Window |
Stucco |
Known |
|
Vendor Name |
Campus |
Joints |
Sealant |
Repairs |
Quantities |
|
Mario's Painting and Services, Inc |
$67,150.00 |
$2,925.00 |
$675.00 |
$4,000.00 |
$74,750.00 |
|
Landmark & Reina 107 LLC |
$78,520.00 |
$390.00 |
$360.00 |
$400.00 |
$79,670.00 |
|
Five12 Painting & Remodeling LLC |
$75,123.00 |
$1,560.00 |
$360.00 |
$800.00 |
$77,843.00 |
|
KER Construction LLC |
$80,372.25 |
$243.75 |
$292.50 |
$3,000.00 |
$83,908.50 |
|
Paldama Investment, Inc. |
$89,568.00 |
$9,750.00 |
$1,620.00 |
$1,300.00 |
$102,238.00 |
|
All Counties Painting LLC |
$96,916.98 |
$1,316.25 |
$225.00 |
$750.00 |
$99,208.23 |
|
Quick Painting Group Corp |
$89,000.00 |
$4,290.00 |
$270.00 |
$2,500.00 |
$96,060.00 |
|
J&J Inc. d/b/a Eagle Painting |
$98,000.00 |
$442.65 |
$144.90 |
$282.00 |
$98,869.55 |
|
Manjor Investment Corp |
$108,000.00 |
$1,365.00 |
$652.50 |
$850.00 |
$110,867.50 |
|
Gemstone Builders LLC |
$129,500.00 |
$2,047.50 |
$1,800.00 |
$2,999.00 |
$136,346.50 |
8. The Public Services Department has reviewed the bids and has deemed Mario's Painting and Services, Inc. to be the most responsive/responsible bidder.
9. In addition, Mario's Painting and Services, Inc. has completed the Equal Benefits Certification Form and has stated that the “Contractor currently complies with the requirements of this section."
10. The Public Services Department would like to add a 10% contingency in the amount of $7,475 for unknown expansion joint, window sealant, and/or stucco work that may become evident only after pressure washing is performed by the contractor.
11. Request Commission to award IFB # ED-23-02 "Exterior Painting of East Campus Charter School" to the most responsive/responsible bidder, Mario's Painting and Services, Inc., in an amount not to exceed $82,225, which includes a 10% owner's contingency in the amount of $7,475 for any additional related work, including expansion joints, polyurethane sealant, and stucco repairs.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $82,225, which includes a 10% owner's contingency in the amount of $7,475 for any additional related work, including expansion joints, polyurethane sealant, and stucco repairs.
b) Amount budgeted for this item in Account No: Funds are available in the following account # 001-519-6001-546153-0000-000-0000 (R&M - Land Bldg - SCH)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.