Title
MOTION TO APPROVE AN AGREEMENT WITH FLORIDA TECHNICAL CONSULTANTS, LLC., TO PROVIDE GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES ON AN AS-NEEDED BASIS, UTILIZING PRICING ESTABLISHED BY THE TOWN OF JUPITER ISLAND’S SOUTH MARTIN REGIONAL UTILITY (SMRU) RFQ # 2023-02, IN AN ANNUAL AMOUNT NOT TO EXCEED $200,000, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) of the City’s Code of Ordinances, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. In 2019, the Technology Services Department started the process of converting the City’s records of its water and sewer facilities from paper and Computer Aided Drafting (CAD)-based files to a Geographical Information System (GIS) format using software and web-based products from Environmental Systems Research Institute (ESRI). Storing the City's utility infrastructure records via a GIS p...
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