Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:
(A) First Vehicle Services, Inc. - Fire Department Fleet Maintenance - Renewal
(B) Mullings Engineering Services - Landscaping Division - Sod and Sod Installation/Removal Services - Renewal
(C) Bettoli Trading Corp - Vending Machine Services - Renewal
ITEM (D) WILL EXPIRE WITH NO RENEWAL TERMS AVAILABLE, THEREFORE, NO COMMISSION ACTION IS REQUIRED AS IT IS PRESENTED FOR NOTIFICATION PURPOSES ONLY PURSUANT TO SECTION 35.29 (F) OF THE CITY’S PROCUREMENT CODE:
(D) FPI Security Services - Security Guard Services - Non-Renewal
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the Contracts Database Reports for renewal.
(A) First Vehicle Services, Inc. - Fire Department Fleet Maintenance - Renewal
1. On March 19th, 2018, the City entered into an Agreement with First Vehicle Services, Inc. for an initial five (5) year period, which will expire on March 31st, 2023.
2. First Vehicle Services, Inc. provides the City’s Fire Department fleet of vehicles specialized repair, maintenance, and parts.
3. Section 3.2 of the Original Agreement authorizes the renewal of the Origi...
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