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File #: 19-1052    Version: 1 Name: Contract Database Report
Type: Agreements/Contracts Status: Passed
File created: 8/26/2019 In control: City Commission
On agenda: 9/5/2019 Final action: 9/5/2019
Title: MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT: (A) Miami Herald Media Company - Printing of City Connect Newspaper
Attachments: 1. 1. Contract Database Report - September 5, 2019, 2. 2. Miami Herald - Printing of Newspaper - 3rd Amendment and ALL BACKUP
Title

MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:

(A) Miami Herald Media Company - Printing of City Connect Newspaper

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1.  Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."

2.  On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.

3.  The Agreements shown below is listed on the Contracts Database Reports for renewal.

(A) Miami Herald Media Company - Printing of City Connect Newspaper

1.  The City of Pembroke Pines contracts The Miami Herald Company d/b/a The Miami Herald to print its City Connect newspaper.

2.  On August 31, 2015, the City entered into a Purchasing Agreement with The Miami Herald, a division of Miami Herald Media Company for an initial two (2) year period, expiring August 30, 2017.

3.  Section 8 of the Original Agreement allows for additional two (2) year renewal terms upon mutual consent, evidenced by a written Amendment.

4.  On June 13, 2018, the City executed the First Amendment to increase compensation in accordance with the increased format of the publication, and for the first two (2) year renewal term commencing August 31, 2017 and ending August 30, 2019, as allowed by the agreement.

5.  On August 22, 2018, the City executed the Second Amendment to increase compensation in accordance with increased p...

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