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File #: 20-0047    Version: 1 Name: Microsoft Net New Enrollment for Education Solutions (EES) Charter Schools
Type: Purchase Status: Passed
File created: 12/26/2019 In control: City Commission
On agenda: 1/15/2020 Final action: 1/15/2020
Title: MOTION TO APPROVE THE PURCHASE OF ANNUAL MICROSOFT NET NEW ENROLLMENT FOR EDUCATION SOLUTIONS (EES) FOR CITY OF PEMBROKE PINES CHARTER SCHOOLS FROM SHI INTERNATIONAL CORP IN THE AMOUNT OF $71,441.68 UTILIZING FLORIDA'S STATE TERM CONTRACT #43230000-15-02 "LICENSING SOLUTIONS PROVIDERS OF MICROSOFT SOFTWARE AND SERVICES".
Attachments: 1. 1. SHI International Quote, 2. 2. Microsoft EES Enrollment-for-Education-Solutions-Offering-Overview, 3. 3. State Term Contract #43230000-15-02 Licensing Solutions Providers of Microsoft Software and Services, 4. 4. State of FL Microsoft Pricing December 2019 - EES Pricing Sheet
Title

MOTION TO APPROVE THE PURCHASE OF ANNUAL MICROSOFT NET NEW ENROLLMENT FOR EDUCATION SOLUTIONS (EES) FOR CITY OF PEMBROKE PINES CHARTER SCHOOLS FROM SHI INTERNATIONAL CORP IN THE AMOUNT OF $71,441.68 UTILIZING FLORIDA'S STATE TERM CONTRACT #43230000-15-02 "LICENSING SOLUTIONS PROVIDERS OF MICROSOFT SOFTWARE AND SERVICES".

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  This purchase is for annual Microsoft Net New Enrollment for Education Solutions (EES) for the City of Pembroke Pines, Florida Charter Schools.

2.  EES is an easy, cost-effective licensing offer that provides academic institutions with assured coverage for desktop platform products with one annual employee count, the flexibility to add products in any quantity, and simplified asset management.

3.  The State of Florida utilizes State Term Contract #43230000-15-02, “Licensing Solution Providers of Microsoft Software and Services”.  This State Term Contract permits Eligible Users to purchase Microsoft software license (perpetual and sub...

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