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File #: 20-0003    Version: 1 Name: Award IFB # PSUT-19-02 "Backflows and Water Meter Parts & Lift Station Rehab Materials"
Type: Agreements/Contracts Status: Passed
File created: 12/16/2019 In control: City Commission
On agenda: 2/5/2020 Final action: 2/5/2020
Title: MOTION TO AWARD IFB # PSUT-19-02 "BACKFLOWS AND WATER METER PARTS & LIFT STATION REHAB MATERIALS" AND TO APPROVE THE AGREEMENTS BETWEEN THE CITY OF PEMBROKE PINES AND THE MOST RESPONSIVE/RESPONSIBLE BIDDERS SHOWN BELOW: FORTILINE, INC. IN AN ANNUAL AMOUNT NOT TO EXCEED $96,318 FERGUSON ENTERPRISES, INC. IN AN AMOUNT NOT TO EXCEED $537,539.30
Attachments: 1. 1. Ferguson Entertprises LLC - Cont. Purch. Agreement (Vendor Executed) (Exhibits Included), 2. 2. Fortiline Inc. - Cont. Purch. Agreement (Vendor Executed) (Exhibits Included), 3. 3. Local Broward County Vendor Preference - Ferguson, 4. 4. PSUT-19-02 - Bid Tab, 5. 5. Pricing Summary
Title

MOTION TO AWARD IFB # PSUT-19-02 "BACKFLOWS AND WATER METER PARTS & LIFT STATION REHAB MATERIALS" AND TO APPROVE THE AGREEMENTS BETWEEN THE CITY OF PEMBROKE PINES AND THE MOST RESPONSIVE/RESPONSIBLE BIDDERS SHOWN BELOW:

FORTILINE, INC. IN AN ANNUAL AMOUNT NOT TO EXCEED $96,318

FERGUSON ENTERPRISES, INC. IN AN AMOUNT NOT TO EXCEED $537,539.30

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought.  The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required.  The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”

- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."

- Section 35.19(A) states, "All sealed competitive solicitations as defined in §35.18 shall be presented to the City Commission for their consideration prior to advertisement."

- Section 35.19(F) states, "The City Manager and City Commission may reject any bids, parts of all bids or all bids for any one or more commodities or services included in the proposed contract when the public interest will be served thereby. The Chief Procurement Officer shall not accept a bid from a con...

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