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File #: 21-0679    Version: 1 Name: Award RFQ RE-21-03 Design Build-Spring Valley
Type: Bid Status: Passed as amended
File created: 7/26/2021 In control: City Commission
On agenda: 10/6/2021 Final action: 10/6/2021
Title: MOTION TO APPROVE THE FINDINGS AND RECOMMENDATION OF THE EVALUATION COMMITTEE AND TO AWARD RFQ # RE-21-03 “DESIGN BUILD SERVICES FOR RENOVATION OF SPRING VALLEY PARK AND WILLIAM B. ARMSTRONG PARK” TO MBR CONSTRUCTION, INC., AND TO DIRECT THE CITY MANAGER TO NEGOTIATE A CONTRACT FOR SERVICES. 
Sponsors: Recreation and Cultural Arts
Attachments: 1. 1. RE-21-03 Bid Tabulation, 2. 2. Conflict of Interest Forms, 3. 3. First Meeting Minutes 9-8-21, 4. 4. Second Meeting Minutes 9-22-21, 5. 5. Summary Ranking and Score Sheets, 6. 7. Submittal by MBR Construction, Inc., 7. 7. RE-21-03 DBS for Renovation of Spring Valley and Armstrong Park
Title

MOTION TO APPROVE THE FINDINGS AND RECOMMENDATION OF THE EVALUATION COMMITTEE AND TO AWARD RFQ # RE-21-03 “DESIGN BUILD SERVICES FOR RENOVATION OF SPRING VALLEY PARK AND WILLIAM B. ARMSTRONG PARK” TO MBR CONSTRUCTION, INC., AND TO DIRECT THE CITY MANAGER TO NEGOTIATE A CONTRACT FOR SERVICES. 

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

-  Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.15 defines a Request for Qualifications as “A written solicitation for competitive sealed offers with the title, date and hour of the public opening designated.  A request for qualifications shall include, but is not limited to, general information, functional or general specifications, statement of work, instructions for offer and evaluation criteria. All requests for qualifications shall state the relative importance of the evaluation criteria.  The city may engage in competitive negotiations with responsible offerors determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and conformance to the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of offers, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offer.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."

- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."

- Section 35.19(A) states,...

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