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File #: 21-0914    Version: 1 Name: Water Meter Installation Project
Type: Bid Status: Passed
File created: 10/4/2021 In control: City Commission
On agenda: 12/1/2021 Final action: 12/1/2021
Title: MOTION TO AWARD IFB # PSUT-21-03 “WATER METER INSTALLATION PROJECT” TO THE MOST RESPONSIVE/ RESPONSIBLE BIDDER, RTS WATER SOLUTIONS, LLC. IN THE AMOUNT NOT TO EXCEED $4,105,730.99, WHICH INCLUDES AN 8.5% OWNER'S CONTINGENCY IN THE AMOUNT OF $257,928.05 AND AN OWNER'S ALLOWANCE IN THE AMOUNT OF $813,355.30.
Sponsors: Utility
Attachments: 1. 1. RTS Water Solutions LLC Agreement - (PSUT 21-03) Water Meter Installation Project (Includes Exhibit A and Exhibit B), 2. 2. PSUT-21-03 Bid Tabulation, 3. 3. Price Increase Email, 4. 4. Best and Final Offers, 5. 5. Price Analysis, 6. 6. Certification to Hire Local, 7. 7. References, 8. 8. Owner Allowance
Title

MOTION TO AWARD IFB # PSUT-21-03 “WATER METER INSTALLATION PROJECT” TO THE MOST RESPONSIVE/ RESPONSIBLE BIDDER, RTS WATER SOLUTIONS, LLC. IN THE AMOUNT NOT TO EXCEED $4,105,730.99, WHICH INCLUDES AN 8.5% OWNER'S CONTINGENCY IN THE AMOUNT OF $257,928.05 AND AN OWNER'S ALLOWANCE IN THE AMOUNT OF $813,355.30.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

-  Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought.  The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required.  The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS.

- Section 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."

- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."

- Section 35.19(A) states, "All sealed competitive solicitations as defined in §35.18 shall be presented to the City Commission for their consideration prior to advertisement."

- Section 35.19(G) states, “Contracts shall be awarded to the lowest responsive, responsible bidder, which...

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